Job Openings >> HR Assistant
HR Assistant
Title:HR Assistant
Location:East and West Retail Stores
Schedule:16 hours/week to start -adding hours up to FT to cover a leave of absence aproximately Mar-July

The Willy Street Co-op, designated "Best Place to Work" in 2012 by Madison Magazine, is a natural foods cooperative with locations in both Madison and Middleton.  We are looking for a Human Resources Assistant  to work 16 hours initially and then increase to full-time hours March through July to cover a leave of absence in the department.  Ideally this person will have reliable transportation and be available to work at both of our retail locations; Willy Street in Madison and University Avenue in Middleton.  An acute attention to detail, ability to maintain absolute confidentiality, excellent sense of organization and follow through on commitments, comfortable working with Word, email, internet, and data entry into databases/spreadsheets and effective communication skills are all required qualifications. Previous HR knowledge or experience preferred. We offer an exceptional benefits package including health and dental insurance with no deductible, paid vacation and sick  time, 401(k) retirement plan, profit sharing, 20% employee discount and more.  Please apply online and include a resume and cover letter no later than December 16th to be considered. EOE.

The pay range for this position starts at $14.96, depending on qualifications.


Job Title: Human Resources Assistant



To assist with administrative functions of the human resource department.



Hourly position, up to 40 hours per week.


Essential Functions


1. Personnel

The primary focus of the HR team in terms of personnel is to ensure that managers are able to choose from a pool of qualified candidates in a timely manner, which reflects the diversity of both our applicant population and the city of Madison at large.

  • Post jobs internally and externally per the personnel manual
  • Coordinating with HR Assistant Manager, select candidates for interviews, and schedule first interviews, or forward qualified job bidders to the department head
  • Explain position requirements and application procedures to prospective candidates.
  • Conduct preliminary interviews as requested by the HR Assistant Manager in a timely manner, following all applicable laws
  • Make hiring recommendations to HR Assistant Manager
  • Compile, complete and file all necessary paperwork for new employees.
  • Maintain all employee paper files, ensuring strict confidentiality.
  • Maintain sub database
  • Understand and follow the Personnel Manual.

2. Payroll

  • Enter data as requested
  • Maintain training database and process pay raises as necessary
  • Audit other work as requested

3. Evaluations

  • Maintain evaluation schedule and print monthly evaluation lists
  • Post evaluations for peer feedback
  • Collate evaluations and distribute to managers

4. Employee Information

  • Provide information to management and staff on policies and procedures
  • Document employee complaints and provide resources to solve problems
  • Represent the HR department at team meetings as requested
  • Conduct exit interviews with staff

5. Administration

  • Process and respond to incoming paperwork and emails
  • Be on site to respond to staff questions and requests for assistance
  • Administer the staff perk program
  • File all paper personnel files, maintaining confidentiality
  • Maintain employee and applicant databases

6. Miscellaneous

  • Attend HR department meetings
  • Communicate with HR team to ensure that all general HR tasks get handled in a timely manner
  • Working with the HR Assistant Manager, develop creative ways to address employee relations and morale
  • Read all-worker updates on the Eggie Buzz on each shift
  • Take on other tasks as assigned by the Human Resources Manager or Assistant manager.
  • Set a positive example for co-workers.
  • Participate in co-worker evaluations.
  • Answer phones as necessary


  • Ability to maintain strict confidentiality
  • Ability to type 40 wpm
  • Ability to apply a scrupulous attention to detail
  • Comfortable working with Word, email, internet, and data entry into databases
  • Excellent sense of organization and follow through on commitments.
  • Ability to develop and maintain favorable relations with staff and customers.
  • Excellent communication skills.
  • Ability to handle multiple demands.
  • Ability to handle stressful situations in a calm, effective manner.
  • Basic understanding of the cooperative movement and principles.
  • Basic understanding of Co-op policies and procedures
  • Basic understanding of employment laws
This opening is closed and is no longer accepting applications

Note: All new hires are required to attend a two day long training and orientation workshop. This is taught the 3rd Thursday and Friday of each month at our central office.

Benefit Information

Willy Street Co-op is a grocery cooperative, operating out of two neighborhood stores, a local production kitchen and a business office. The Co-op is not a worker collective; it is built on a management structure similar to many traditionally run businesses. The Co-op is committed to providing the opportunity for all employee voices to be heard when making management decisions. By upholding this principle of participatory management, all employees are able to ensure a humane work environment for all staff. We strive to hire a hard-working, friendly and knowledgeable staff who are committed to the co-op mission and principles, and who will cooperate with and provide the highest level of service to our diverse membership and customer base. If you provide excellent customer service, support your co-workers with your outstanding work ethic, and can support our cooperative structure, then we encourage you to take the first step toward being a part of our growing business and put your energy to work for good!


Our pay ranges start at $11.50 an hour, 20% store discount, health and dental insurance after 90 days, vacation and sick time after 90 days. Each position has a commensurate pay range. All positions meet or exceed the Cooperative Grocer Network (CGN) Living Wage after three months of satisfactory employment. Upon successful completion of the training period a raise may be given. The General Manager sets a percentage cap on annual raises each year. Raises are based upon positive performance and a minimum number of hours worked and are not mandatory based on longevity. In addition, cost of living increases are granted to all staff no less than once every two years. Note: No employee can exceed the pay range based on longevity.


Time and time again, surveyed staff say that "the people they get to work with" is one of the best benefits of working at the Co-op. In addition to the opportunity to work with diverse and committed co-workers, the Co-op offers the following benefits:

Health and Dental Insurance An employee qualifies for health benefits after 90 days of employment. Employees may choose either Health/Dental Insurance or they may waive it. Health and Dental Insurance (through Group Health Cooperative and Principal Dental)

  • 0 up to 24 hours = no coverage
  • 24 up to 32 hours = a portion of premium paid by employee, a portion paid by WSGC,
  • 32 plus hours = a portion of premium paid by employee, a portion paid by WSGC

Paid Time Off Vacation Vacation time is prorated based on the number of hours worked per week. As long as the employee is scheduled to work 24 or more hours per week employees earn vacation days.

Sick/Discretionary Days WSGC offers discretionary days. These can be used for either illness or wellness. They are accumulated at the rate of seven days per year for full time (40 hours per week) employees and are prorated for other employees who are scheduled to work 24 or more hours per week. Note: Workers who average fewer than 24 hours per week do not earn Sick/Discretionary Days.

Holidays The Co-op recognizes the following days as holidays: New Yearís Day, Christmas Day, Thanksgiving, Memorial Day, Labor Day and Independence Day. The store will either be closed for the day and employees may choose to be unpaid for the day or pay themselves vacation time or if the store remains open, employees who work are paid time and a half for that holiday.

Employee Discount Staff who are scheduled to work at least 10 hours/week are entitled to a 20% discount on purchases.

Profit Share The Co-op may profit-share with staff employed during profitable periods. Staff must have successfully completed 768 hours and be in good standing.

Transportation Plan All staff are eligible to participate in the Co-opís transportation plan. This plan allows employees to set aside tax-free money to pay for transportation costs such as bus passes, parking, and qualified vanpools. The Co-op also provides $20 each month for employees who bike to work for more than half of the days they are scheduled. This money can be used to reimburse certain bike repair and improvement costs.

Retirement Plan A 401(k) plan is offered as a benefit to all employees who are at least 21 years old and have worked at the Co-op for 12 months. The Co-op may match your contributions based on a percentage of your income after you have met the eligibility criteria for 2 years.

Employee Council A place where all Willy Street Co-op employees can, through representatives, set policy that impacts all employees. Representatives are elected annually by the staff.

Classes Staff members may sign up for classes offered through the Co-op at no charge.

FSA FSA allows employees to set aside tax-free money to pay for many kinds of out-of-pocket medical and child care expenses.

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